Purchase Requisitions

The Purchase Requisition (commonly referred to as a "PR") is used by a department or group to convey its requirements for goods or services. The purchase requisition may be used to get:

• A purchase order (PO): for purchases over $50
• Petty cash: less than $75

If for some reason you are not aware of the procedure used when filling out a PR, follow the instructions below. Purchasing has requested that all PRs be typed out.
Download and fill out a PR form now (.pdf)
You will need a printer.

Purchase Orders Instructions
NOTE: A PR needs to be turned in at least seven (7) days before a Purchase Order is needed!

1. Enter the Vendor's Name, and Address where "Suggested Supplier" is printed in the top, left corner (be sure to spell the vendor's name and address correctly since this is the information that will be used to generate the PO).
   
2. Fill in the following information:
   Department Number: 70080
   Fund: Enter your D-Fund number
   
3. Class Code: Enter the Class Code, but leave the Analytical area blank
   
4. Dept. Name: This will always be "HOUSING".
   
5. Deliver to BLDG. : enter the name of your hall (e.g. Wade Hampton)
   
6. Phone #: Enter the phone number of respective Graduate Assistant, Resident Hall Director, or Community Advisor advising your hall government.
   
7. Description of Articles: Give a description of the items you intend to purchase (must be more than $50 for a purchase order). Include the total you expect to spend. This number may be above the amount that is actually spent. For example, you may request $100, but only $96 will be deducted from your D-Fund if the purchase sums to $96.
   
8. Below your description of articles for purchase, fill in the Date & Time, Name of Event, Location, Est. Attendance.
   
9. Be sure to receive authorization (signatures) from your Treasure, RHD/RLC, Area Director and Asst. Director for Residence Life.
   
10. Bring Purchase Requisition to Resident Student Learning