The Direct Expenditure Voucher

The Direct Expenditure Voucher (commonly referred to as a "DEV") is used to process payments which would be impractical to commit via a purchase order (especially if the vendor or recipient does not accept a purchase order).

The original invoice must accompany the DEV when it is submitted to Resident Student Learning for processing. If you are unable to obtain an original invoice, enclose a statement signed by your Asst. Director for Residence Life (or relevant official) attesting to the fact that:

• Originals were lost or misplaced and financial statements have been checked to verify this has not been paid previously, or
• Ensure that a letter accompanies the DEV to state the reason for payment.

If for some reason you are not aware of the procedure used when filling out a DEV, follow the instructions below. All DEVs must be typed.
Download and fill out a DEV (.pdf)
You will need a printer.

DEV Instructions
NOTE: A DEV needs to be turned in at least fourteen (14) business days before it is needed!

1. Enter the Vendor's Name, and address. (Be sure to spell the vendor's name correctly since this is the information that will be used to print a check).
   
2. Fill in the following information:
   Department Number: 70080
   Fund: Enter your D-Fund number
   
3. Class Code: Enter the Class Code, but leave the Analytical area blank.
   
4. Amount: Enter the amount you need the check made out for (inclusive of tax).
   
5. Description: enter a description or explanation of what you are doing here.
   
6. Initiated by: Sign here if you are the initiator.
   
7. Make sure you follow the appropriate procedures to obtain the need signatures: Treasure, RHD/RLC, Area Director.
   
8. Attach an invoice, or letter stating the reason for payment. ("TO Whom IT May Concern:"
   
9. Take to Resident Student Learning