Disciplinary Reference Check Procedure

Most professional schools, graduate programs, and high security jobs require a student, who is applying to that school/program, to submit a Disciplinary Reference Check form as part of the application process. This may also be required for undergraduates who are transferring to another institution or for students applying for special programs like study abroad. 

What is a Disciplinary Reference Check?

A Disciplinary Reference Check is a form that will authenticate a student’s standing with the institution, either good or bad, by providing an applicant’s academic and judicial record from the institution he or she attended previously.

Where do I get the form?

Institutions typically have their own form as part of the application paperwork. Please contact that institution for specific information regarding how to obtain the form.

Who is involved at the University of South Carolina?

At USC there are three offices involved in completing and returning a Disciplinary Reference Check to its “home” institution. The Office of the Registrar releases information about a student’s academic standing, the Office of Student Conduct releases information about a student’s conduct standing and the Office of Academic Integrity releases information regarding honor code violations.

How do I get the process started?

Please keep in mind your application deadline as USC’s Disciplinary Reference Check process can take up to seven to ten days, particularly as general application deadlines get closer. First, either fax, mail or hand deliver the Disciplinary Reference Check portion of your application to the Office of the Registrar. Once the Registrar has completed their portion of the form they will forward it to the Office of Student Conduct. When the Disciplinary Reference Check is complete and signed, the Office of Student Judicial Programs will return it directly to the institution to which you are applying. You will need to indicate how you would like the form returned. If via fax, please include the institution’s correct fax number, and if via mail, please include a pre-addressed, stamped envelope as well will not be able to pay for postage.


Please contact us if you have any questions regarding this procedure.

University of South Carolina Registrar

Office of Student Conduct

University of South Carolina
201 Sumter Street
Columbia, SC 29208

901 Sumter Street, Suite 201
Columbia, SC 29208